Administrative Assistant - FOIA (part-time) Job Opening at Indian Prairie School District 204 in Aurora November 2017
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To help to make this company imaginative and prescient vision and also assignment comes legitimate; Indian Prairie School District 204 will be open regarding fresh place seeing that Administrative Assistant - FOIA (part-time) throughout Aurora begin as November 2017. Everybody who’s thinking about completing this kind of nonincome producing, you should engage in this particular Administrative Assistant - FOIA (part-time) November 2017 recruitment within Aurora. It truly is recommended for everyone members to organize many essential prerequisites just for this employment recruitment method, for the reason that method will be needing someone to give suitable standards which the organization would like due to this location. If you are that you are one that may load the options, you can attempt to see more information about Administrative Assistant - FOIA (part-time) November 2017 in Aurora below.
Administrative Assistant - FOIA (part-time) at Indian Prairie School District 204 in Aurora November 2017
Perform duties to provide administrative and clerical support to the FOIA Administrator.Collect, log and prepare documentation in response to FOIA requests in accordance with FOIA and District regulations.Assist in the management of the Districtâs FOIA Records Management protocol.Maintain database which contains all FOIA request data and update each entry as needed throughout the life of the request/appeal, paying particular attention to dates and timelines.Maintain paper and electronic files of all requests and appeals.Draft communication to requesters, including acknowledgement of receipt, status updates, and partial and final decision letters.Communicate with the requester and others as necessary, to refine request, negotiate alternate time periods and respond to inquiries.Communicate regularly with the FOIA Administrator regarding the status of FOIA requests.Review records and work closely with District staff to locate materials/documentation which are responsive to FOIA requests.Determine, which if any, disclosure exemptions apply to records and redact and non-releasable portions.Prepare and send records with documentation to requester, as necessary.Draft communication to the Board of Education related to FOIA decisions.Participate in annual FOIA training.Use personal computer and general office equipment, including copier, scanner and fax machine. Demonstrate proficiency using the technology and computer/web based programs provided by the District (Word, Power Point, Excel).Plan, organize, maintain and update a variety of files, communications, records and databases.
ESSENTIAL JOB FUNCTIONS:
Perform other duties as assigned.SKILLS, KNOWLEDGE, ABILITIES:Ability to describe problems and work orally or in writing to supervisor as required.Ability to establish and maintain cooperative working relationships with others contacted in the course of work.Ability to carry out instructions furnished in written or oral form.Ability to add, subtract, multiply and divide, and perform arithmetic operations.Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).Ability to problem solve job-related issues.Ability to work with a diverse group of individuals.Ability to process paperwork accurately according to standardized procedures.Ability to maintain confidentiality of information regarding students and others.Ability to work independently, stay on-task, multi-task and take responsibility to complete assigned projects in a timely and efficient manner.Demonstrate organizational and time management skills.Demonstrate knowledge of office management procedures.PHYSICAL ABILITIES:
Works in standard office and school building environments.EDUCATION/CERTIFICATION/QUALIFICATIONS PROFILE:
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to: 2 years of college and 3 years of experience
Successful experience with office management preferred.EQUIPMENT:Use general office equipment.Use personal computers.WORK ENVIRONMENT:
Work in standard school building environment.TRAVEL REQUIREMENT:
Travel between schools may be required.SUPERVISOR:
Assistant Superintendent for Human ResourcesWORK CALENDAR:
Non-BargainingRATE OF PAY:
Qualified candidates will be contacted by the appropriate building administrator.
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