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at in April 2017

Wayzata Cosmetic Surgery and Spa is now hiring an Administrative Assistant for our woman's health clinic and medical aesthetic spa practice. This position has a variety of heavy administrative, technology and general office assisting responsibilities and individual should be open to wearing many hats in our busy clinic. Looking for a team player with a great attitude. This is a full-time opportunity.

Duties Include:

  • Update and maintain POS and EMR with service or product additions and act as a "super user" for these systems.
  • Open and distribute mail and deliveries and prepare mailings.
  • Make travel arrangements, coordinate clinic calendars, schedules, education, vendor trainings, speaking engagements &/or events.
  • Prepare PowerPoint presentations, SOPs, internal documents and marketing collateral.
  • Maintain protocol and user guide manuals and technical maintenance logs on all tools, technologies, lasers, and office equipment, and perform any necessary trouble shooting.
  • Ordering and inventory of retail products and office supplies.
  • General organization, stocking, and cleanliness of common areas such as lobby, retail, restroom, break room, etc.
  • Assist in creation, implementation and tracking of marketing initiatives and materials, and update and maintain stock of internal clinic documents and marketing collateral.
  • Data collection, entry, tracking and reporting on specific program, marketing, conversion and other metrics.
  • Coordinate completion and submission of clinic, office, vendor, insurance and HR related paperwork, applications, contract, etc.
  • Back up to front desk: answer phones, scheduling, patient check-in/out, etc.
  • Other research, special projects, and project management, as needed

Requirements:

  • Microsoft Office Suite experience is a must.
  • Technology savvy.
  • Experience with electronic medical records, patient management systems and point of sales systems ideal.
  • Experience with Adobe Creative Suite and Google Suite is a plus.
  • 2+ years experience as Administrative Assistant, ideally in a medical spa, aesthetic &/or clinic setting.
  • High School diploma required, Associate’s Degree preferred

Job Type: Full-time

Required education:

  • High school or equivalent

Required experience:

  • Administrative Assistant: 1 year
  • Marketing: 1 year
  • Technical Support: 1 year

If you are interested and qualified to follow the job recruitment, you have to prepare yourself and send your application letter immediately. Only candidates who meet the criteria for in , who will be called to attend interview. If you still do not satisfy with our job recruitment information above, you can try to read other job recruitment information that we provide in our website which still located in region from any other company. You can also try to find other job recruitment information for in below.

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